Club Resources & Documents

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Please note that USA Swimming memberships are only valid for ONE calendar year. Non-athletes, Year round athletes, and club memberships all expire at the end of each calendar year. Seasonal memberships are valid for about 4 months, typically from early April through late August of each year. Because the calendar year and the fiscal year overlap by 4 months, renewals of any Year-Round memberships may take place as early as September 1 and be valid for the next membership year (which will end on December 31 of the following calendar year). After August 31^st of each year, we can no longer accept memberships from the previous registration year. Please use only the latest (most recently dated) forms (found below) and discard any old ones.
Club Membership Application
2025 Club Membership Information 1) Renew your team via USA Swimming website (Club Administrators have access to do this for your team.) You will be asked various questions as you go thru the process online and you will pay the $70 USA Swimming portion of the annual club registration fee at the time of submission. Log into your account on USA Swimming Click on Club at the top-right of your screen Click on Club Renewal 2) Complete the Club Charter Google Form - Click HERE to complete! This replaces the fillable word document from past years. *Club Membership requires both steps above completed AND Head Coach membership renewed and in good-standing for 2024 OR Head Coach PLUS 1 additional Coach membership renewed and good standing for 2024 for coach-owned clubs. Once above requirements are completed, MNSI will bill your team for the LSC portion of the annual club membership fee via your team ACH. Fees will be based on date all requirements are completed based on the published fee schedule posted HERE. 2024 Club Membership Application via Google Form Facility Use Addendum (PDF \| WORD) 2024 Assistant Coach Addendum (PDF \| DOC) 2024 Club Board Member Addendum (PDF \| DOC) Athlete Liaison - Parent Permission Form (WORD - PDF)**
Club Registrar/Membership Forms
Assisting a Coach-rule clarification (PDF) (4/2014) 2024 Registrar Contact Form (PDF - DOC) 2024 Registration Checklist - Coming Soon 2024 Registration Fees/Membership Categories/Schedule 2024 Fee Schedule for Club Membership Beginning 9/1/2022 - ALL member/club registrations will be done via the USA Swimming Online Member Registration System. USA Swimming portion of fees will be paid DIRECTLY to USA Swimming at the time of registration. LSC portion of fees will be paid to the LSC. Hy-Tek Team Manager 8.0 User Guide
Other Resources & Documents
New Club Requirement Checklist (6/15/2014)
New Requirement: Club Leadership and Business Management School
Club Portal Instructions (12/8/2020)
Pre-Employment Screening
(New Insurance Provider as of 1/2022) Insurance Certificates
Report of Occurrence This links to instructions, with further links to the online form on the USA Swimming website. After the form is submitted, the submitter will receive an email confirmation that details the information that was reported. YOU NEED TO FORWARD A COPY OF THE CONFIRMATION EMAIL/REPORT YOU RECEIVE FROM USA SWIMMING TO THE MN SWIMMING MEMBER SERVICES COORDINATOR (tmeece@mnswim.org) AND WE WILL, IN TURN, FORWARD TO OPERATIONAL RISK/SAFETY COORDINATOR.
Payment by Electronic ACH - FAQ's (12/29/2020)
Free: Athlete Protection Training for Parents
State Record Application
Athletes are Considered Registered When...
Tryout Issues and Considerations (12/9/2020)

Athlete & Non-Athlete applications can be found on their respective pages. Links are provided below.
Athletes	Coach/Non-Athlete

Minnesota Swimming Inc.
Office Address: PO Box 1456 Minnetonka, Minnesota 55345	Contact the Staff: •Executive Director/Treasurer: Danielle Wentzel •Operations Manager: Tracy Meece •Member Svcs. Admin. Asst.: Becky Vonderharr
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